Let us consider a scenario where a Purchase order for a desktop has been placed. The total cost of the desktop for its whole life can be split into Purchase Cost, Operational Cost (which includes component cost), and its Disposal Cost. The operational cost can include the amount spent on servicing the desktop every year. On configuring the depreciation for the asset, the current value of the asset after its depreciation value will be displayed as Current Book Value. Any additional components like keyboard, mouse, speakers, etc., purchased along with the desktop will be added as component cost. Thus, the Total Cost of Ownership indicates the total sum of all the costs spent on purchasing, maintaining, disposing of the asset, and the component cost.
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To add and configure different costs for your asset, follow the below steps:
Go to Assets and click IT on the left panel.
Choose any one of the IT Assets from the drop-down box e.g. Access points, printers, etc. This opens the list view of the particular IT asset type.
Click the title of the asset to be attached to an asset. This opens the asset details page.
The Costs tab displays the cost information as shown below:
From the above image, you can see that the operational cost has not been added. To add the service cost, click Add Cost option on the top right corner.
Note: Service cost, move/change cost and other costs will be added as operational cost.
Select Service cost from the Cost Factor drop-down.
In the Cost field, enter the amount spent on servicing the desktop.
Select the date when the service was done and add a Description.
Click Save.
After adding the service cost, the Total Cost of Ownership will be calculated and displayed as follows:
You can also configure the Depreciation value for the desktop. The current value of the desktop will be displayed as Current Book Value.
To associate component cost to your cost,
Open the required component under Assets and add the cost.
Click Assign from the top bar. In the pop-up, click the Associate to Asset radio button and choose the asset that you want the component to be associated with.
After associating the component to the asset, visit the costs page of the workstation. You can find that the component cost has been added.
