General Ledger Code

You can view and manage the general ledger codes (GL codes) using this option. A general ledger account will have a specific code for all transactions in the organization. By specifying the GL code, you will be able to track the necessary information for a specific transaction.

For example, if you like to know all your company's IT purchases for November 2020, then you can specify the GL code for IT purchases in November 2020 and get the details.

To view the GL code,

• Click Setup >> Purchase Management >> Customization block.
• The GL Code tab lists all the available GL codes. 

Add GL code

• Click New GL code. The Add GL Code dialog box pops up.
• Specify the GL code in the given field (mandatory).
• Specify any relevant information about the GL Code in the Description field.
• Leave the Disable checkbox unselected and click Add GL Code.

Edit GL code

• Click the edit icon beside the GL code to edit. 
• Modify the values and click Update GL code.

Disable/Enable Cost Center

• Open the required GL code and select the Disable checkbox. This option comes in handy when you want to prevent a GL code from further usage in purchase orders.
• At any time you want to put the GL code back to use, unselect the Disable checkbox.

Delete GL code

• Click the delete icon  beside the GL code.
• A dialog box pops up asking your confirmation on the delete process. Click Yes to proceed. You can see the GL code deleted from the list.