Track Non-IT Consumables Details

Click on a consumable product on the list view to view the consumable details page. The details page structures the information in distinct sections to help the technicians access any info at one glance.

The tracking details, attached documents, and available quantity are displayed on the right pane. When a consumable is allocated, the available quantity is automatically updated to let the technician be aware of the number of remaining consumable units.

The other relevant details are categorized under 4 Sub-tabs:

Consumable Details

The number of available consumables and their details are listed here. You can add quantities, allocate consumable units, edit, and delete batch details from this tab.

Update the quantity of a consumable by adding the refilled units as a new batch. Click here to know more.
You can allocate consumables to users, departments, or other asset states in several ways from the details page. Click here to learn more.
You can edit or delete consumable batches from the Quantity Details table using the icon. To bulk delete, select the consumable batches and click the Delete button on the table header.

You can filter the batches displayed under the Consumable Details sub-tab based on sites. The available units in each site will also be displayed on the filter drop-down.

Allocations

The various consumables units allocated to be disposed, repaired, or to be used by users/departments can be tracked from the Allocations tab. Expired or reserved consumables are also listed here.

You can filter the allocated consumables list based on sites or asset state using the filter drop-downs.

You can further customize the Allocations tab layout using the icon. You can specify the number of records to be displayed and sort the records.

Use the icon to choose the details to be displayed in the Allocations tab. You can perform column search through the listed allocations using the icon.

Financials

Monitor the financial expenses on the consumables from the Financials tab. The purchase cost added for each quantity is reflected here.

Click Add Cost to add other expenses such as operational costs and disposal costs to the consumable.

Select the consumable quantity for which the cost was incurred from the Reference Name drop-down.
Enter the quantity of consumables which sustained the expense.
Select the cost factor - purchase cost, operational cost, or disposal cost.
Enter the cost value.
Select the date on which the expense was paid.
Enter the details of the cost as description, if needed.
Click Save.

Based on the purchase cost and additional costs, the total cost of ownership is automatically calculated and displayed.

The previously added costs are displayed under the Cost Factor table. You can click on a cost factor to expand and preview its details. Use the icon to edit or delete a cost entry in the Cost Factor table.

History

The various operations performed on the consumable are recorded in the History tab. The history records are grouped based on their date of operation. You can filter the records periodically using the date filter highlighted below:

You can also filter the history records based on their operations and fields using the filter combo menu.